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Virtual Event Timeline

Print out this timeline and keep it as a handy reference and reminder leading up to the night of your event.

Before you get started, read the articles in the How It Works section of this website

Six weeks before your event date:

  1. Add Event Organizers on the Guest-Bartender website
  2. Read the articles in the How It Works for Event Organizers
  3. Meet with co-hosts to select bartenders based on their seven key personality traits/ attributes
  4. Use your Event Dashboard to send your bartenders Communication #1: Bartender Recruitment Communication

Five weeks before your event date:  Follow the instructions and set the dates on your calendar for when to send each of the following communications (found on your Organizer's Dashboard) to your bartenders:

  1. Communication #2:  ‘Bartenders Set Appointments to Receive Communications’
  2. Communication #3:  ‘Day Before First Broadcast Communication’ 
  3. Communication #4:  ‘Day of First Broadcast Communication Follow-Up’ 
  4. Communication #5:  ‘Significant Others’ 
  5. Communication #6:  ‘Guest Bartending Update’ 
  6. Communication #7:   Day Before Your Event’ 
  7. Communication #8:  ‘The Day of Your Event’ 

Minimum of Five weeks before your event:

  1. Determine the Bartender contests per the How It Works article

At least one week before your event:

  1. Make a note on your calendar to post a messages/ status updates at least twice a week on your Facebook Event
  2. Remind your Bartenders about the contests that you are running
  3. Remind Bartenders to log into their accounts to see how much money they have raised

Day After your event:

  1. Forward the After Guest Bartender Event communication reminding your bartenders to log into their accounts

Follow this timeline carefully and you will have a great event

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